Frequently Asked Questions

What is the capacity of the Ballrooms?
The ballrooms with hold a maximum of 500 guests for a cocktail style party and 350 guests seated. Depends on tables and layouts.

What about decorations?
Buffet stations will be decorated by Ruffino’s Catering. You can bring in your own decorations and centerpieces, or we can assist you.

Can we bring in our own alcohol or catering?
No, all alcohol must be purchased through Ruffino’s catering, and no outside caterers are permitted.

What is included in the menu price?
The venue rental, tables, chairs, linens, china, glassware, flatware, set up and clean up.

Do you require security?
Yes, events over 100 guests will require a security officer and will be provided by Ruffino's catering.

Can we have a DJ or Band?
Ruffino’s Catering must approve all DJ and Band Services. This is to ensure the quality and elegance of your event.

Does Ruffino's supply A/V equipment?
We have limited in-house A/V equipment. If you need A/V equipment, we can order it for you. The order must be placed 48 hours in advance, and the A/V charge will be added to your final bill on the night of your event.

Is parking available for our guests?
Downtown Baton Rouge has plenty of on and off street parking. See map for preferred parking.

What are the alcohol policies?
Identification is required for anyone appearing under the age of 30. Also, we have the right to refuse alcohol service to whom we judge are visibly intoxicated.

Do you charge the same rates for children?
Anyone under 21 years of age would not be included in the cost of the bar. Children in arms are not included in the cost. If it is a seated meal, children 10 and under will be offered a children's menu.

What are the event times?
Event are allowed three hours. Available times are between 10:00 a.m. and 12:00 a.m.

When will I be able to gain access to the Ballroom?
You can access the Ballroom 2 hours before your event.

What room will my party be placed in?
We reserve the right to place your party in the ballroom that will best fit your needs.

How do we reserve the space?
A signed contract and deposit are required with all bookings. Deposits are non-refundable and non-transferable.

When is the menu and bar selection due?
Menu and bar selections must be made 30 days prior to your event.

Are separate checks allowed?
You are allowed up to three separate checks.

When is the final guest count due?
The guaranteed number of guests is required 14 days prior to the event. The final number is the minimum amount of guests that you will be billed for.

What are the payment terms?
Final payment is due at the conclusion of the event. All prices are subject to a 20% service charge and 9% Baton Rouge sales tax. A $500 deposit is required at signing.

What if we need to cancel the date?
There will be a $500 cancellation fee if you cancel within 30 days of the event.