Frequently Asked Questions
What is the capacity of the Ballrooms?
The ballrooms with hold a maximum of 500 guests for a cocktail style party and 350 guests seated. Depends on tables and layout.
When can my vendors start setting up (flowers, cake, band, etc.)?
Your vendors can start to arrive two hours before the event. All vendor deliveries must be delivered the day of the event. We will not store the items prior to that day. All vendor items must be picked up by the following Monday.
What about decorations?
Buffet stations will be decorated by Ruffino’s Catering. All efforts to coordinate your colors and theme will be made. Also, you can bring in your own decorations, or rent from Ruffino’s Catering. The use of confetti, birdseed, rice, glitter, and sand are prohibited.
Can we bring in our own alcohol or catering?
No, all alcohol must be purchased through Ruffino’s catering, and no outside caterers are permitted. Wedding cakes are accepted.
Do you require security?
Yes, events over 100 guests will require a security officer and will be provided by Ruffino's Catering.
Can we have a DJ or Band?
Ruffino’s Catering must approve all DJ and Band Services. This is to ensure the quality and elegance of your event.
Is parking available for our guests?
Downtown Baton Rouge has plenty of on and off street parking.
What are the alcohol policies?
Identification is required for anyone appearing under the age of 30. Also, we have the right to refuse alcohol service to whom we judge are visibly intoxicated.
Do you charge the same rates for children?
Anyone under 21 years of age would not be included in the cost of the bar. Children in arms are not included in the cost.
What are the event times?
Ceremonies will have 1 hour allocated. The first 30 minutes is for guest arrival, and the remaining 30 minutes is for the ceremony and room flip. Receptions are allocated 3 hours. Available times are between 10:00am and 12:00am. Time officially starts at the beginning time stated on the contract.
How do we reserve the space?
A $500.00 deposit and signed contract will reserve your date and space. The amount will be reduced from your final bill. Also, a valid credit card, to be held on file, is required with all bookings.
When is the menu and bar selection due?
Menu and bar selections must be made 30 days prior to your event.
When is the final guest count due?
The guaranteed number of guests is required 30 days prior to the event. The final number is the minimum amount of guests that you will be billed for.
What if the guest count increases, then what was quoted for the final payment?
There will be a lobby attendant counting guests as they arrive, if you go over the quoted number, you will need to pay the additional food/bar bill at the conclusion of the event.
What are the payment terms?
The $1500.00 deposit is due at signing. Six months prior to your event, a second deposit equal to 50% of the estimated event invoice is required. The balance for the invoice is due 30 days prior to the event date. All prices are subject to a 20% service charge and 9% Baton Rouge sales tax. All deposits are non-refundable and non-transferable.
What if we need to cancel the date?
All deposits made up to the date that you cancel are non-refundable.